Cloud Services

Google Drive

G Suite Drive is online storage integrated with your other university G Suite accounts. Save your work files to Drive and use Docs, Sheets, and Slides to edit them. You can share with co-workers and edit the same file at the same time, showing revisions and comments.

Because Drive is integrated with G Suite Mail, you can save attachments directly to Drive. Plus, with unlimited storage, you never have to worry about saving or uploading too much.

G Suite products are compliant with the requirements of the Federal Risk and Authorization Management Program (FedRAMP). FedRAMP is the cloud security standard of the U.S. government. G Suite is authorized for use by federal agencies for data with a “Moderate” impact level, such as PII and Controlled Unclassified Information. It is also compliant with the U.S. Family Educational Rights and Privacy Act (FERPA). However, the following kinds of data should not be stored in G Suite Drive:

Federal Tax Information
Student Loan Application Information (GLBA)
Social Security Numbers
Protected Health Information (HIPAA) Data
Personal Identifiable Information (PII)
Federal Information Security Management Act (FISMA) Data
Credit Card or Payment Card Industry (PCI) Information Data
US Export Controlled Data

The Division of Research recommends Box as an appropriate way to store and transmit controlled data.

Box

Box is a cloud-based storage and collaboration system that provides a Web interface for uploading, downloading, sharing, and discussing files. Box is designed to work on Macs, PCs, smartphones, and tablets, so it gives you access to your files from just about anywhere.

UMD Box accounts are hosted by Box and managed by UMD’s Division of IT. All rights and responsibilities established in the UMD Policy on the Acceptable Use of IT Resources apply to the UMD Box service.

Some things to take note of:

Faculty and staff users of this service should be aware of the limitations on the types of data that may be stored in a Box account.
Current students, faculty, and staff are eligible for a UMD Box account. Individual accounts have unlimited storage space.
Organizational accounts are also available for colleges/departments, student groups, and other groups affiliated with the university.
Creating a UMD Box account will share limited personal information (name and UMD email address) with members of the UMD community.
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